Jefferson City Municipal Code

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CHAPTER 2

THE GOVERNING BODY

2.01 Meetings

2.02 Open Meeting

2.03 Roll Call; Quorum

2.04 Duties of Presiding Officer

2.05 Reading of Ordinances

2.06 Procedure on Claims

2.07 Petitions, Etc.

2.08 Addressing the Chair

2.09 Matters to be in Writing

2.10 Voting

2.11 Committees of the Council

2.12 Robert's' Rules of Order

2.13 Work and Materials to be Ordered by Council

2.14 Amendment or Suspension of Rules

2.15 Majority Vote Required

2.16 Order of Business

2.17 Aldermanic Vacancies

2.18 Aldermanic Districts

THE GOVERNING BODY 2.01

  • 2.01 MEETINGS. The regular meeting of the Council shall be on the first and third Tuesday of each month at 7:30 p.m. Special meetings may be held as provided by law.

    2.02 OPENING MEETING. The Mayor, or in his absence the President of the Council, shall open the session at the time fixed for each meeting by taking the chair and calling the meeting to order.

    2.03 ROLL CALL: QUORUM. Before proceeding to business the roll of the members shall be called by the Clerk and the names of those present shall be entered in the journal. Two-thirds of all the members elected must be present to constitute a quorum for the transaction of business; a smaller number, however, may adjourn from time to time.

    2.04 DUTIES OF PRESIDING OFFICER. The Mayor shall preserve order and shall decide all questions subject to an appeal of the Council; shall announce the business before the Council in the order in which it is to be acted upon; receive and submit in proper manner all motions and propositions presented; put to a vote all questions which are regularly moved or which necessarily arise in the course of proceedings and announce the result; and authenticate by his signature, when necessary, all acts, orders and proceedings of the Council.

    2.05 READING OF ORDINANCES. Every ordinance shall be read twice previous to its passage but no ordinance shall have its second reading on the same day that it is first read, unless by suspension of the rules as hereinafter provided.

    2.06 PROCEDURE ON CLAIMS. (Am. #14-80) All demands, claims or accounts against the City shall be verified by affidavit and if the service shall be certified to be the officers authorizing the same, they shall be referred to and approved by the Finance Committee.

    2.07 PETITIONS, ETC. (Am. #6-82) All petitions and remonstrances, when presented, shall be read at length by the member presenting the same or Clerk unless otherwise ordered.

    2.08 ADDRESSING THE CHAIR. Each member previous to his speaking, shall arise and address the presiding officer by his proper title, and shall not be interrupted except by call to order.

    2.09 MATTERS TO BE IN WRITING. All resolutions and amendments shall be acted upon and then reports of all committees shall be made in writing.

    2.10 VOTING. (Am. #1-79) The ayes and noes shall be ordered at the request of any member or the Mayor. The roll shall be called with the first member called to vote, rotating in alphabetical order on each roll call vote.

    2.11 COMMITTEES OF THE CITY COUNCIL. (Rep. & Recr. #16-79) (1) STANDING COMMITTEES (Am. #1-87) (a) There shall be 5 standing committees as follows:

  • 1. Personnel

    2. Finance

    3. Streets, Health and Sanitation

    4. Regulatory

    5. Committee of the Whole

  • (b) Each such committee, except the Committee of the Whole, shall consist of 3 Alderpersons appointed by the Mayor. In addition, the Mayor may appoint one alternate member to each committee who shall only constitute a member should a regular member of the committee not be present. The majority of each committee shall constitute a quorum for the transaction of business. (Am. #9-96; #22-97)

    (c) The Committee of the Whole shall consist of all aldermen. The Mayor shall preside at meetings of the Committee of the Whole, but shall not be a member thereof nor shall vote in case of a tie. Effective May 1, 1988, the Mayor and members of the Committee of the Whole shall be compensated at a rate of $25 per meeting of the Committee of the Whole at which they are in attendance and which is not called in conjunction with a regularly scheduled Council meeting.

  • THE GOVERNING BODY 2.11(2)

  • (2) DUTIES. The standing committees shall have such powers, duties and objective as provided below:
  • (a) Personnel Committee. In addition to the duties assigned elsewhere, the Personnel Committee shall on behalf of the City under the overall control of the City Council be responsible for the following:
  • 1. Planning and recommending policies with respect to the safety of City employees and their working conditions.

    2. Directing and coordinating all matters arising under Ch. 111, WI Stats., and policy making on all personnel matters involving employees of the City. In performing these duties, the Personnel Committee shall work closely with the City Attorney or labor negotiator and the City Administrator designated by the City Council.

    3. The Committee shall direct the conduct of all proceeds involving the Wisconsin Employment Relations Commission including those relative to the election, certification and de-certification of collective bargaining units (including proceedings for the determination of the number of employees, type of bargaining unit and eligibility of employees in the classified service to participate in such elections) and including those relative to prohibited practice, fact finding, compulsory arbitration and mediation proceedings. The Personnel Committee shall also direct the conduct of all of the proceedings before courts or other governmental agencies involving personnel matters.

    4. Collective Bargaining. Recognized City employee labor organizations shall submit their collective bargaining requests to the City Council which shall refer these matters to the Personnel Committee. The Committee may then conduct a public hearing on the requests in which all interested persons may appear and state their views thereon. Collective bargaining with recognized bargaining units shall be carried on by the Personnel Committee which shall adopt and amend rules and procedures not in conflict with any other existing ordinances or resolutions of the City governing the conduct of such bargaining. Elected officials, department heads, and supervisory personnel shall not distribute to any City employees or other person any written communication bearing upon the subject of relations matters unless communication shall have the prior approval of the City Attorney or the City Labor Negotiator. The agreements reached at the conclusion of such collective bargaining shall be reduced to writing by the Committee and submitted in the form of a proposed ordinance or resolution to the City Council for its approval or rejection.

    5. Enforcement. The Committee shall be empowered to authorize the City Administrator to institute legal proceedings to prevent employees from engaging or continuing to engage in practices prohibited by in violation of Ch. 111, WI Stats., and to enforce any ordinance or resolution by the City Council relative to agreements reached at the conclusion of collective bargaining procedures as provided for in sub-par. 4.

    6. Employees Excluded From Recognizing Bargaining Units. The Committee upon recommendation of the City Administrator will periodically, but not less than annually, review the wages, hours, and conditions of employment of all employees not represented by recognized City employee labor organizations and submit the recommendations to the City Council. The Committee may meet with such employees, if they so request, prior to making its recommendations.

  • (b) Finance Committee. (Am #8-92)(Am. #15-94) In addition to duties assigned elsewhere, the Finance Committee shall have charge, under the supervision of the City Council, of all purchases of labor, services, supplies, and materials exceeding $5,000 and shall be responsible for the direction and coordination of all contracts made except those contracts let pursuant to (SS)62.15(2), WI Stats. No contract shall be let nor purchase made except where sufficient funds have been appropriated in the

  • THE GOVERNING BODY 2.11(2)(b)

  • current budget to an official, department, board or commission or to a particular fund. All purchases shall be made on the basis of a written purchase order by the proper official, department head, board or commission.
  • 1. Purchase of Goods and Services under $500. The department heads shall have authority to make all budget purchases up to $500. No special approval of the Finance Committee or the City Council shall be required.

    2. (Am. #15-94) Purchase Over $500 and Up to $5,000. The Administrator is authorized to approve purchases over $500 and up to $5,000, provided that the current budget has provided for such purchases. No special approval of the Finance Committee or City Council shall be required.

    3. Public construction exceeding $5,000 or required or directed to be let to the lowest responsible bidder. All public construction, the estimated cost of which shall exceed $5,000, or when required or directed to be let to the lowest responsible bidder shall be subject to the direction and control of the Committee of the Whole as provided in (SS)62.15(2) et. seq., WI Stats.

    4. Public Hearing. The Finance Committee may conduct a public hearing in regard to any prospective purchase or contract and all interested persons may appear and state their views thereon.

  • (c) Streets, Health and Sanitation Committee. (Rep. & Recr. #1-87) In addition to the duties assigned elsewhere, the Street, Health and Sanitation Committee shall be responsible for the following:

  • 1. The planning and policy setting for the repair and maintenance of City streets and sidewalks.

    2. The planning and policy setting for the Wastewater Treatment Plant.

    3. The planning and policy setting on matters pertaining to the health and sanitation including, but not limited to, refuse collection and disposal.

    4. The planning and policy setting on matters pertaining to Ch. 11, 14, 15 and 16 of this Municipal Code.

  • (d) Regulatory Committee. (Am. #1-87) In addition to the duties assigned elsewhere, the Regulatory Committee shall be responsible for the following:

  • 1. Recommendations to the City Council with respect to license applications.

    2. Planning and policy setting for the abatement of nuisances.

    3. Planning and policy setting on matters pertaining to licenses and permits.

    4. Planning and policy setting on matters pertaining to orderly conduct.

    5. Planning and policy setting on matters pertaining to Ch. 7 of this Municipal Code.

    6. Signs which are deemed advisory in nature shall fall under the jurisdiction of the Regulatory Committee.

  • (e) Committee of the Whole. (Cr. #1-87) The Committee of the Whole shall serve as a forum for discussion. No final action on any issue may be taken by such Committee.

  • (3) SPECIAL COMMITTEES. Select or special committees may be raised by resolution designating the number of members, the objective and the duties or responsibilities. Unless otherwise provided, the members shall be appointed by the Mayor.

  • THE GOVERNING BODY 2.12

  • 2.12 ROBERT'S RULES OF ORDER. The rules and parliamentary practice comprised in Robert's Rules of Order shall govern the Council in all cases in which they are not inconsistent to the rules adopted by the Council.

    2.13 WORK AND MATERIALS TO BE ORDERED BY COUNCIL. All work done and material furnished exceeding $500 shall be upon the order of the Council, which order shall particularly specify the work to be performed and the material to be used for the same.

    2.14 AMENDMENT OR SUSPENSION OF RULES. These rules shall not be amended or suspended without the concurrence of 3/4 of the members elected.

    2.15 MAJORITY VOTE REQUIRED. In accordance with sec. 39 of Robert's Rules of Order, all acts of the Council shall require a majority vote of the aldermen present, unless otherwise specified.

    2.16 ORDER OF BUSINESS. (Am. #10-96)

  • (1) Roll Call.

    (2) Communications.

    (3) Public Participation.

    (4) Petitions.

    1. Public Hearings.
    2. Consent Agenda. The Consent Agenda may include all minutes from regular and closed session meetings; Finance Committee and Regulatory Committee reports, ordinances and resolutions of a procedural nature to be determined by the Mayor and City Administrator. Any item on the consent agenda may be removed for individual consideration upon a request of the Mayor or any Alderperson prior to the consent agenda being adopted.
    3. Ordinances introduced and considered.
    4. Resolutions introduced and considered.
    5. Memorial Resolutions.
    6. Reports by Staff and Select Committees.
    7. Adjourn.
  • 2.17 ALDERMANIC VACANCIES. (CR. #3-86) The City Council shall fill aldermanic vacancies by election of a qualified elector residing within the aldermanic district for which the vacancy has occurred.

    2.18 ALDERMANIC DISTRICTS. (CR. #11-91) Pursuant to (SS) 62.08, Wis. Stats., aldermanic districts are established as follows:

  • (1) ALDERMANIC DISTRICT A. Wards 1 and 2.

    (2) ALDERMANIC DISTRICT B. Wards 3 and 4.

    (3) ALDERMANIC DISTRICT C. Wards 5 and 6.

    (4) ALDERMANIC DISTRICT D. Wards 7 and 8.