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Fort Atkinson City Council - Minutes - 2001 |
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MINUTES OF THE CITY COUNCIL MEETING
FORT ATKINSON, WISCONSIN
MARCH 20, 2001
A regular meeting of the City Council was called to order by President Day at 7:30 p.m. in the Council Chambers of the Municipal Building.
On call of the roll members present were:
Bill Flood
Loren Gray
Bruce Johnston
Mark Zastrow
Gordon Day, Jr.
Also present were the City Manager, City Attorney, City Clerk/Treasurer, City Engineer, Fire Chief and Public Works Superintendent.
(a) APPROVAL OF MINUTES OF MARCH 6, 2001 REGULAR COUNCIL MEETING.
Cm. Gray moved to approve the minutes of the March 6, 2001 regular Council meeting. The motion was seconded by Cm. Zastrow. Motion carried on a voice vote.
None.
None.
None.
(a) ACCEPTING MINUTES AND REPORTS FROM VARIOUS BOARDS AND COMMITTEES.
Cm. Zastrow, seconded by Cm. Gray moved to approve the minutes of the Dwight Foster Public Library Board meeting held February 5, 2001; Electrical, Plumbing and Building permit reports for February 2001; minutes of the Planning Commission meeting held March 13, 2001; minutes of the Ad Hoc Planning Committee meeting held March 13, 2001; minutes of Historical Society Board meeting held February 22, 2001; and minutes of the Historic Preservation Commission meeting held March 7, 2001. The motion carried on a voice vote.
(a) REVIEW AND APPROVE CHANGE ORDER NO. 1 FOR KLEMENT BUSINESS PARK PROJECT.
City Manager Wilmet explained to the Council that during excavating and grading of the business park, old building foundations were discovered that were missed during the design phase. One was discovered during the tree removal and stump grinding operation and this material was a small amount and was hauled by the Public Works Department. The second foundation was discovered during the excavating/grading operation. This was a larger amount of material and was easier for the contractor to move it with his equipment.
The City Manager explained that this Change Order is in the amount of $1,389.50 for the time that it took the contractor to move this foundation with his equipment. The City Manager also explained that this Change Order will actually be offset by contract items that will not be used in the amount of $12,283.60.
Cm. Flood, seconded by Cm. Johnston moved to approve the Change Order No. 1 for the Klement Business Park project in the amount of $1,389.50. On call of the roll the motion carried unanimously.
(b) REVIEW AND APPROVE BID FOR BUILDING DEMOLITION IN CONNECTION WITH DOWNTOWN REDEVELOPMENT PROJECT.
City Manager Wilmet explained that on February 28, 2001 seven bids were opened for the demolition of the former bowling alley, theater, Black's jewelry and a small office building. These bids also included two alternates, (1) to save the south 25 ft. of the theater and (2) to secure and weatherproof the saved portion of the theater. Following is a list of the bids:
BID
ATL. #1 ALT. #2
Sun Prairie Sand & Gravel $ 66,763 + $ 2,000 + $ 500
Barrett of Wisconsin 75,241 + 1,500 + 5,452
Tyler Company 78,000 + 10,200 + 8,150
DeConstruction 89,103 + 7,050 + 1,600
Badger Wrecking 92,400 + 4,000 + 3,300
Iowa-Grant Trucking 154,000 + 2,500 + 3,500
VALIA Excavating 171,735 + 5,000 + 5,000
The City Manager stated that staff is recommending the bid from Sun Prairie Sand & Gravel in the amount of $66,763 for the main bid, $2,000 for Alternate #1 and $500 for Alternate #2. Since Sun Prairie Sand & Gravel has not worked for the City before, the City Manager stated that he did check their references and they were found to be favorable.
City Manager Wilmet then explained that as part of the salvage of the theater High Pointe Properties has stated that they will work in conjunction with the City and they will bring in a contractor to reconstruct the north wall of the theater to stabilize the salvaged portion. High Pointe Properties will be doing this work at their cost.
City Manager Wilmet further explained that after this part of the demolition is done, it will leave approximately $12,443 in the remediation and demolition account for the JM Carpet and Massey buildings to be demolished. However he further explained the City will be applying for a Brownfield Grant to help in paying for 80% of that work but of course there is no guarantee that we will get this grant.
It was further stated that after the demolition of these four buildings, there will be a time frame between clean-up and actual construction of the new parking lot, therefore, the existing parking lot will be reopened until the remainder of the parking lot work is ready to be completed.
Cm. Gray, seconded by Cm. Zastrow moved to approve the bid from Sun Prairie Sand & Gravel in the amount of $66,763 and to include Alternate #1 and Alternate #2 in the amount of $2,500 for a total of $69,263. On call of the roll the motion carried unanimously.
(c) REVIEW AND APPROVE CHANGE ORDER NO. 1 FOR NORTH HIGH STREET PROJECT.
City Manager Wilmet explained that the original contract for the North High Street project called for a reconnaissance investigation for hazardous materials. During this investigation it was determined that one site on the project needed to be investigated further. The Phase II investigation will be done at Poyer's Orchard Farm Market to determine whether contamination does exist and if so, what type of contamination is present. The cost of this investigation is $5,495.
The original contract also provided for a right-of-way plat containing 50 parcels and 30 title searches. These numbers were based on the best estimates available at the time. Since then the preliminary plans have been developed and 78 parcels will be affected. The cost for the additional 28 parcels is $16,150.
The City Manager explained that the total amount of this Change Order would be $21,645 of which the City would be responsible for 20% or $4,329. This would be paid for as part of a borrowing package for the entire project.
Cm. Flood, seconded by Cm. Gray moved to approve Change Order No. 1 for the North High Street project in the amount of $21,645 of which the City will be responsible for $4,329 of the total. On call of the roll the motion carried unanimously.
(d) CHANGE ORDER NO. THREE FOR FIRE DEPARTMENT BUILDING PROJECT.
Mr. Peter Weston of Design Alliance the Architect for the Fire Department Building project and Fire Chief Tom Emrick addressed the Council.
Mr. Weston spoke to the Council on the history of this building project.
Fire Chief Emrick explained the additional projects for the Council to consider.
- Painting of the existing six overhead garage doors and the four new overhead garage doors to match the color of the overhead doors at the Police Department. The Fire Chief stated that ASI General has come back with a price of $1,438 for this portion of the project. The Fire Chief further stated that he does have a painting budget of $2,000 that this would come from.
- Adding a second EIFS color to the exterior of the Fire Department building. The Fire Chief explained that this again would allow for a matching color scheme with the new Police Department next door. The price on the EIFS color is $1,794.
- Changing the glazing color on the east side windows and the eight sliding windows on the west and north sides of the Fire Department. The Fire Chief explained that this type of glazing provides better energy efficiency and reduces the amounts of UV light transmission into the building. This change would also again help to match the colors with the Police Department's building. The price for the window glazing is $1,119.
- The replacement of the remaining south side windows and door to match the existing windows. The Fire Chief explained that the Building Committee has looked at the remaining windows their age, condition, energy efficiency, finish and color and believe that these windows should be replaced at this time. By replacing these remaining windows at this time, it will provide for a better weather tight seal when the new EIFS material is added to the building. The cost for the replacement of the windows is $9,137.
Chief Emrick summarized that again the cost of Item #1 of $1,438 would come from his painting budget of $2,000 and Items 2, 3 and 4 in the total amount of $12,050 will be taken from the building contingency fund.
Cm. Flood, seconded by Cm. Johnston moved to approve Change Order No. 3 for the Fire Department Building project as presented. On call of the roll the motion carried unanimously.
At this time President Day stepped down from the meeting and Cm. Flood took over as interim President.
(e) REQUEST BY FIRE CHIEF TO PURCHASE PROTECTIVE CLOTHING LOCKERS FOR THE FIRE DEPARTMENT IN CONNECTION WITH THE BUILDING PROJECT.
Fire Chief Emrick addressed the Council. He stated that one of the design features in the remodeling project for the Fire Department was the recessed area in which to incorporate wall mounted lockers for the firefighters and $10,000 had been placed in the building budget for a locker system. The Chief stated that he found two brands of systems in the area, one being Ready Rack and the other Gear Grid. The Chief stated that he visited some departments and made some calls to other fire departments to inquire on both brands and has found that Gear Grid clearly seems to stand out as a better product. The locker system seems to be much more durable and therefore a longer lasting product. He was also told that the system is very low maintenance and since this product is going to be built into a recessed area, low maintenance or repairs on the units is a top priority. The final consideration is that the plans for the recessed area in the Fire Department is a 78" finished interior height and the Ready Rack brand is a full 78" in height not allowing for any adjustments when mounted whereas, the Gear Grid brand is only 72" in height and will permit the use of any necessary mounting adjustments.
The Fire Chief stated that the Ready Rack system quote comes from a company called Groves Incorporated at a price of $6,055.70, however, does not state the shipping charges. The Gear Grid system would come from Gear Grid at a cost of $9,517.09 which is a total price including shipping.
Cm. Johnston, seconded by Cm. Gray moved to approve the purchase of protective clothing lockers for the Fire Department from Gear Grid in an amount not to exceed $9,517.09. On call of the roll the motion carried unanimously.
President Day now returned to his seat on the Council.
(a) REQUEST BY MUSEUM DIRECTOR TO AUTHORIZE RELEASE OF HOARD TRUST FUNDS FOR 2001 CAPITAL PROJECTS IN THE AMOUNT OF $4,800.
Museum Director Sue Hartwick was in attendance at this time.
City Manager Wilmet stated that the Fort Atkinson Historical Society Board of Directors met on March 15, 2001 and approved the following budget for 2001 for the Hoard Museum: exterior tuckpointing at a cost of $7,000; exterior painting at a cost of $12,000; gallery show lights at a cost of $3,500; and a new computer and printer at a cost of $2,000. It was explained that the Museum currently has $19,700 left over from its year 2000 CIP budget since they did not go ahead and replace the old water boiler. The estimated 2001 CIP budget is $24,500. Therefore, the Board of Directors request is that the City Council approve the disbursement of $4,800 from the Hoard Trust to fund the Museum's 2001 Capital Improvement Plan.
Cm. Johnston, seconded by Cm. Flood moved to authorize the release of $4,800 for Capital Improvement Projects to the Museum in addition to the $19,700 remaining from the 2000 CIP budget for exterior tuckpointing, painting, show lights and computer and printer. On call of the roll the motion carried unanimously.
(a) GRANTING OPERATOR LICENSES.
Following a report that the applications had been reviewed and approved for accuracy by the Police Department, upon the motion of Cm. Zastrow, seconded by Cm. Gray the following licenses were granted:
PROVISIONAL: Pamela C. Schroedl
Katherine M. Fadroski
Ramona F. Stocks
REGULAR: Gerald A. York
William L. Durkee Jr.
Nick S. Schreck
Brooke M. Linse
Motion carried with a voice vote.
(b) SPECIAL BEER LICENSE FOR LIONS CLUB ANNUAL SMELT FRY ON APRIL 6, 2001 AT THE MUNICIPAL BUILDING.
Cm. Gray, seconded by Cm. Flood moved to approve the special beer license for the Lions Club's annual smelt fry on April 6, 2001 at the Municipal Building. The motion carried on a voice vote.
(c) DONATION FROM WISCONSERVATION CLUB FOR BUOYS AND ADDITIONS TO FLOATING DOCKS.
City Manager Wilmet stated that through the efforts of Public Works Supervisor Jeff Kump, the Wisconservation Club has agreed to donate $2,500 to the City of Fort Atkinson for the purchase of new river marking buoys, refacing of existing buoys, and the needed additions to the floating docks that the City purchased in 1999.
It was noted that these funds will be used to upgrade our existing City buoys and the additions to the docks will add safety guards for handicap access. These funds will not be used in any way to fund any buoys for the new no wake area that was just passed by the Council.
Cm. Flood, seconded by Cm. Gray moved to graciously accept the donation from the Wisconservation Club for buoys and additions to the floating docks in the amount of $2,500. Motion carried unanimously.
(d) CITY, SEWER AND WATER FINANCIAL STATEMENTS AS OF FEBRUARY 28, 2001.
City Clerk/Treasurer Elford walked through the general funds with the Council and reviewed the February 28th financial statements. The City Clerk stated that overall Fund 1 has received 60% of the total budgeted revenues for the year 2001 and that fund expenses are on track for two months into the budget at 15%. It was noted that the County aid for Library has been received in the amount of $170,832 and that in the sale of City property, the year to date total is due to the sale of the ‘79 fire pumper truck at $6,545 and the sale of 1110 Whitewater Street to Habitat for Humanity at $16,000.
On the expense side the most notable line item that is extremely over budget is the Police Department fuel category. It was noted again that with the contractors going in and out of the new Police Department and through the process of moving in during the cold weather months, the fuel expense for the Police Department buildings is more than double its budgeted $4,000.
City Clerk Elford went on to review Fund 4 Debt Service Account, and Fund 6, the Wisconsin Development Fund Grant reimbursement, and stated that there is now $257,000 available for helping in the redevelopment of businesses in the City. In Fund 9 it was noted that the budget for the new Police station will be, after tonight, down to less than $40,000 remaining. It was also noted that the Fire station upgrade account at the end of February held a balance of $266,691. City Clerk/Treasurer Elford noted to the Council that from January to February the interest rate at the state government investment pool dropped from 6.12% to 5.73%.
City Manager Wilmet reviewed the sewer and water utility balance sheets for the end of February with the Council. He noted that both funds were in good shape at this point in time with only 10% of their budgeted expenses spent.
Cm. Zastrow, seconded by Cm. Flood moved to accept and file the City, Sewer and Water financial statements as of February 28, 2001. The motion carried on a voice vote.
(a) VERIFIED CLAIMS.
The following is a list of bills to be approved by the Council.
CITY, SEWER, WATER
ACRT Inc Sep. 2000 - 4 training fees $ 1,031.60
AGA Gas Inc Cylinder rent, oxygen 208.43
ASE/ACT Schuette - May 3 recertification fee 47.00
Ace Hardware Supplies 31.43
Aearo Safety Co Langer - safety glass 259.00
Americinn Stewart - lodging April 18-21 156.00
Ameritech Ralph Park phone service 23.08
Armstrong Heating & Cooling Repair pump coupler 88.00
Ashbrook Corporation Head cyclinder, adapters & return cyl & collar 2,443.55
Badger Paint Store Paint, paint supplies 38.68
Batteries Plus LLC Batteries 78.32
Battery Products Inc 3 radio batteries 134.98
Bear Graphics Inc Tally slips - Election 159.65
Belson Company Towels 120.21
Blue Cross & Blue Shield Monthly dental premiums 5,169.26
Chad J. Boudreau CDL license fee 24.00
Brown Cab Service February subsidized taxi service 17,815.86
Brown County Sheriff Stewart - rifle instruction training 250.00
Bunch Distributing Inc 3 handles 11.85
Burns Industrial Supply Co Hose assembly 93.89
Business Health Services of WI 16 BBP training, drug screenings, Hep B vaccines 180.00
City of Fort Atkinson 1996 Crown Victoria for Water Dept 3,000.00
City of Fort Atkinson Stamps, postage due & to mail CD's 31.59
Columbia Pipe & Supply Co 4 flusher screws 27.96
Computer Networks Inc Internet services 24.00
Daily Jefferson Co Union Publications $ 1,669.72
Dell Marketing LP 3 PC systems 3,693.00
Diggers Hotline Inc February service, 86 tickets 114.38
Dunsmoor Doors Inc Overhead door roller 65.00
Earth Tech N High sewer/water replace/design 8,464.98
Emergency Medical Products 1st aid supplies 69.53
Evans Industrial Comm Inc Pagers repaired, add radio to contract 168.99
FC & A "Uncommon Uses" publication 32.96
Five Alarm Fire & Safety Equip Nichols-Jensen coat, pants, boots; repair gear 1,330.10
Five Star Shop Service Tools 175.15
Ft Atkinson Mem'l Health J Brown - blood alcohol test 22.30
G.F.C. Leasing Copier lease #1 of 36 167.55
Galls, Inc Lewicki - holster, gloves 72.96
Gordon Flesch Co Inc Copier base charges, over run charges 90.47
Highsmith Inc 2 name signs 6.00
Jacobus Environmental Dispose 130 gal used anti-freeze 78.00
Jaeckel Bros E. Sherman/Talcott - stone, equip rent 1,623.50
Jefferson Advertiser McGruff coloring books 100.00
Jeff Co Emergency Comm GP 2000 Halloween patrol mileage 159.25
Jefferson Co Register of Deeds Lexington condo plat copy 4.00
Jonas Office Products LTD Office supplies, printer ribbons, clean typewriter, stands 553.72
Brian Juarez SWBEA conf regist., meals, lodging 416.91
Thomas Kopps Optimizer, shelf brackets 27.09
Lab Safety Supply Inc 2 back supports 62.34
Liqui Systems Inc 6 valve balls, rings, heads, springs 557.69
MTAW Recertification 25.00
Margraf Collection Agency Collection service Jan & Feb Muni Court 434.55
Midwest Uniforms Fromader-uniform pants, Frame-jacket, patches 146.33
Sheldon R Mielke Industrial Development mileage, meals 90.37
Mike's Bakery & Catering Industrial Development meeting meal 55.41
Miller/Bradford/Risberg #40 switch, sender, wire 88.98
Minnesota Life Ins Co Monthly life insurance premiums 716.72
Moore Sports Rice-athletic shoes; Peterson-athletic warmups 150.00
Moraine Pk Technical College S. Hottman Apr 10-12 training 95.00
Nasco 2 pks whirlpack bags 34.95
Northeast WI Technical College Borkenhagen-registration 65.03
Pete's Portable Toilets March toilet rent 64.75
Phones Plus of Janesville Phone system 7,604.10
Polydyne Inc 2,200 lb polymer 1,760.00
Pomp's Tire Service Inc Repair tire, tube, mounting, tires 596.62
Postmaster Postage 251.38
Precision Alignment Service Squads lubed, brake pads 200.50
Premier Bank Federal withholding, soc security, medicare 38,305.33
Priority 1 Landing zone scene kit 189.95
R & H Services Inc #19 parts; #77 switch 88.24
Ritschard Bros Print t-shirts 408.60
St Joe's Church Home/School Feb. 38 hr crossing guards 323.00
Schenk-Huegel Co Hayes, Schulz-gloves; Brus,Krueger-pants; Fromader-liners 372.10
Schilling Paper Co Inc Janitorial supplies 83.87
Scotty's Power Plus Multi-use vehicle, trailer $ 7,190.00
Slewfoot Signs Graphics on 2 new squads 530.00
Smart DM Postage on Consumer Confidence Reports 886.50
Smith Group JJR Inc Master Plan update 585.00
R.A. Smith & Assoc Inc Professional services-Madison Ave project 9,860.12
Snap On Industrial Tools 172.78
Sports Imports 2 crank handles 33.92
Strohbusch Ben Franklin Crafts Supplies, decorations 43.94
G. Stuart's Men's Shop Rue - shirts 61.00
Tech Medical Inc Safety gloves 116.16
US Cellular Cell phone charges 233.30
US Filter 3,456 gal bioxide 6,912.00
US Filter Corp Filters 161.67
Virchow, Krause & Co LLP Auditing services sewer/water 7,677.00
Wiedenbeck Inc Steel, traffic paint 410.64
WI Dept of Employee Trust Monthly health ins premiums 33,623.30
WI Dept of Justice 1st qtr telephone/teletype 286.50
WI Dept of Justice/Crime 1 record check (Rocha) 5.00
WI Dept of Natural Resources Boudreau, Truman, McGowan, Mansky-May 2 exam fees 200.00
WI Dept of Revenue State withholding tax 7,660.70
WI Dept of Transportation 2 squad title fees 46.00
WI Dept of Workforce Devlp Unemployment ins-Schnell 24.96
WI Electric Power Co Electricity, natural gas 43,440.07
Wood Design Inc Install vents in doors 40.00
I.O.S. Capital Library - copier rent 201.60
TOTAL CITY ACCOUNTS $ 146,724.63
TOTAL SEWER ACCOUNTS 51,138.55
TOTAL WATER ACCOUNTS 26,939.49
DEBT SERVICE
Board of Commissioners 1991 hazmat & S 3rd Street principal/interest $ 39,755.02
Premier Bank 1993 Capital Projects principal/interest 64,568.00
TOTAL DEBT SERVICE $ 104,323.02
CAPITAL PROJECTS 98-99
ASI General Inc Contract payment #4 $ 60,232.00
Enforcer Technology Inc Ameritech charges moving wan 2,585.00
Evans Industrial Comm Inc Bal charge to move radio tower 2,345.00
Jonas Office Products LTD Credit for Trendway billing - 836.80
Westra Construction Inc Contract payment #14 40,069.22
Zimmerman Design Group Inspection service 672.00
TOTAL CAPITAL PROJECTS $ 105,066.42
KLEMENT BUSINESS PARK
Earth Tech Industrial park design work $ 45.00
DOWNTOWN ECONOMIC DVLPMNT
Jefferson Co Register of Deeds File easement Indian statue on river $ 16.00
City of Fort Atkinson Bal due recording 3 easements 7.00
Daily Jefferson Co Union Publications 252.00
Postmaster Meeting notice postage 48.62
Valia Excavating Refund plans/specs 25.00
TOTAL DOWNTOWN DVLPMNT $ 348.62
REVOLVING LOAN FUND
Foth & Van Dyke Fund administration $ 219.86
Cm. Johnston, seconded by Cm. Zastrow moved that the bills in the amount of $146,724.63 for the City; $104,323.02 for the Debt Service Account; $105,066.42 for the Capital Projects Account; $219.86 for the Revolving Loan Fund; $45.00 for the Klement Business Park Account; $348.62 for the Downtown Economic Development Fund; $51,138.55 for the Sewer Utility and $26,939.49 for the Water Utility as per Schedule L-96 on file in the office of the City Clerk/Treasurer and as audited and approved by the Finance Committee be allowed and orders be authorized drawn on the proper funds for their payment. On call of the roll the motion carried unanimously.
Cm. Flood, seconded by Cm. Zastrow moved to adjourn the March 20, 2001 City Council meeting at 9:07 p.m. The motion carried unanimously.
____________________________
CITY CLERK
APPROVED:
____________________________
PRESIDENT OF THE COUNCIL