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Fort Atkinson City Council - Minutes - 2000 |
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MINUTES OF THE CITY COUNCIL MEETING
FORT ATKINSON, WISCONSIN
FEBRUARY 15, 2000
A regular meeting of the City Council was called to order by President Pattow at 7:30 p.m. in the Council Chambers of the Municipal Building.
On call of the roll members present were:
LaVerne Behrens
Gordon Day Jr.
Bill Flood
Bruce Johnston
Ken Pattow
Also present were the City Manager, City Attorney, City Clerk/Treasurer, City Engineer, Assistant City Engineer, Police Chief, Utility Director, Parks & Recreation Director, and Water Utility Supervisor.
(a) APPROVAL OF THE FEBRUARY 1, 2000 REGULAR CITY COUNCIL MEETING MINUTES.
Cm. Day moved to approve the minutes of the February 1, 2000 regular Council meeting. Motion seconded by Cm. Johnston.
Cm. Day did request one correction to the February 1, 2000 Council minutes. He stated that he wished to change the second paragraph of no. 8(b) to read as follows "Cm. Day stated that he was in favor of developing the property in question but that there still seemed to be a lot of questions".
President Pattow called for a voice vote on the approval of the February 1, 2000 Council meeting minutes with corrections. The motion carried.
None.
(a) REQUEST FOR NON-INTOXICATING BEVERAGE LICENSE FOR BENJAMIN ROK FOR USE AT THE CAPITOL BANQUET HALL ON APRIL 1 & 2, 2000.
City Manager Wilmet directed the Council to review the letter from Benjamin Rok explaining the proposed event. The letter states that the proposed event is a dance party/concert and that they will be featuring DJs and live acts and wish to sell between 630-880 tickets for this event. This event would be put on from 9:00 or 10:00 p.m. on April 1st through to 6:00 a.m. April 2nd.
City Manager Wilmet also noted that the Police Department is recommending that the City Council deny the request by Benjamin Rok for this non-alcoholic event.
Mr. Benjamin Rok came to the podium to address the Council's questions with regard to the type of organization he represents and how many years it had been in business.
President Pattow asked Mr. Rok where he believes the 630-880 people would be coming from for this event.
Mr. Rok stated that he believed this event would attract people from as far away as Madison and Milwaukee and anywhere in between.
Police Chief Gilbert came to the podium to address the Council stating that he and his department had some concerns over the security of the parking lots in the area of the Skate Capital and the possible illegal activities that could go on along the street during the night. The Chief stated that the Fort Atkinson Police Department just does not have the resources to watch over an event of this magnitude and still provide proper security to the rest of the City.
Mr. Rok did explain that he would have at least six bodyguard/chaperone type people of which two would be in the parking lot and checking the parking area.
After further discussion, Cwmn. Behrens, seconded by Cm. Johnston moved to deny the non-intoxicating beverage license for Benjamin Rok for use at the Capitol Banquet Hall on April 1 & 2, 2000.
Cm. Flood stated that he was not in favor of granting this license due to the limited size of our police department and the tremendous amount of risk it would place on the rest of the City.
On call of the roll the motion to deny the non-intoxicating beverage license was passed unanimously.
(b) REQUEST BY FORT FEST INC. FOR USE OF PARKS AND ROAD CLOSURES DURING ANNUAL CELEBRATION FROM JUNE 12-19, 2000 AND FOR NO BASEBALL GAMES DURING FESTIVAL.
City Manager Wilmet stated that in their Council packets the City Council would find a request from Fort Fest to reserve Jones Park from noon on Monday, June 12, 2000 through 5:00 p.m. Monday, June 19, 2000 and their customary road closure requests for their annual celebration.
The City Manager also stated that they have submitted a new request for the year 2000, that being no baseball games be scheduled for the time period of their festival. Their concerns are for the safety of everyone attending Fort Fest. Several meetings have been held between the Generals, Fort Fest and City Park & Recreation Department in an attempt to address Fort Fest's safety concerns.
Park & Recreation Director Scott Lastusky came forward to the podium to address the Council. The Parks Director stated that both Fort Fest and the Legion and Generals baseball games are valued events at Jones Park and, although there is a safety concern and just last year a volunteer from Fort Fest was struck below the eye with a foul ball, it is his sincere hope that both groups can solve their problems and co-exist. Scott stated that back in its origins Fort Fest was at Rock River Park and in later years moved to Jones Park because of the baseball draw of people. The baseball teams rely on these tournaments and games on this particular weekend generating a good share of their annual profits. Scott stated that as a group, Fort Fest representatives and Generals' representatives did sit down at a meeting and it was decided that there would be no baseball games on Saturday of Fort Fest; the Sunday game will be played during the Fort Fest parade starting at noon; and the Generals would contribute the cost( $1,000 to provide for a 40 ft. safety net on the beer tent side of the ball diamond. This would stop line drives but not necessarily high pop foul balls.) It was further stated that since that meeting, Scott has met with his Park & Recreation Advisory Board and their recommendation is that both Fort Fest and baseball co-exist in Jones Park and solve their safety problems by working together toward a solution. Likewise, the Fort Fest Board re-met after the meeting with the baseball teams to discuss the proposal and the Board has asked Fort Fest President John Lonsdale to submit their request to the Council that no baseball be played during the Fort Fest festival.
Cm. Johnston inquired as to whether the Generals and Fort Fest had liability insurance. It was stated that both organizations do have liability insurance.
Mr. Roger Cluver of the Fort Atkinson Generals team stated that they have been willing to meet with the Fort Fest Committee and hoped to reach some sort of compromise. The Generals are locked into their Friday schedule and that cannot be changed at this time.
Mr. John Lonsdale, President of the Fort Fest 2000 Committee stated that he went back to his Board and told them of the concessions that the Generals would make for Fort Fest weekend, however, the Board has still directed him to request of the City Council that there be no baseball the weekend of Fort Fest. The Committee states that after speaking with their attorney, they do not want to be held liable for any baseball related accidents.
Cm. Flood, seconded for discussion by Cm. Johnston, moved to reject the request for Fort Fest to be held at Jones Park from June 12-19, 2000.
Cm. Flood stated that all safety concerns are serious, however, he does not believe the answer is to throw out the baseball games that have been at Jones Park for 30 years.
After further discussion as to whether or not the City Council should be involved in making the decisions of when and how baseball and Fort Fest are to work together, Cm. Flood and Cm. Johnston withdrew their motion.
Cm. Day, seconded by Cm. Flood, moved to reject the request of Fort Fest Committee to eliminate baseball and approved the request by Fort Fest for the use of various parks and the road closures during their annual celebration from June 12-19, 2000. On call of the roll the motion carried unanimously.
(a) ORDINANCE AMENDING MEMBERSHIP MAKEUP OF PLANNING COMMISSION.
The following ordinance was displayed on the overhead projector at this time:
ORDINANCE NO. 559
The City Council of the City of Fort Atkinson does hereby ordain as follows:
That Chapter 66, PLANNING, Article II., City Plan Commission, Sec. 66-38, Personnel, (a) Number of Members, (4) be deleted and replaced with the following:
(4) Four citizens.
That Chapter 66, PLANNING, Article II., City Plan Commission, Sec. 66-38, Personnel, (a) Number of Members, (5) be deleted in its entirety.
All ordinances or parts of ordinances in conflict herewith are hereby repealed. This ordinance shall take effect and be in force from and after the date of its passage and publications.
Dated: February 15, 2000.
______________________________
President of the City Council
ATTEST:
________________________
Faith A. Elford, CMC
City Clerk
City Manager Wilmet stated that the recently adopted State Budget Act 9 significantly altered the makeup of the municipal planning commissions. Under WI Act 9 all seven members of the Planning Commission are to be appointed by the City Manager subject to a majority vote of all members of the City Council. Act 9, however, left in place the last sentence in section 62.23(1)(A) of the State Statutes which provides that municipal governing bodies may, by ordinance, provide for a different makeup of the Planning Commission. Previous law stated that the Planning Commission consist of the Municipal Engineer, President of the Park Board, a selected member of the City Council, the City Manager, and three citizens appointed by the City Manager. City Ordinance Article II, Planning Commission Section 66.38(A), Personnel spells out the number and the makeup of the Planning Commission. The City Manager stated that he is recommending deleting the requirement of a member of the Advisory Board of the City's Park & Recreation and change the makeup from three citizens to four citizens. City Manager Wilmet stated that he believes that this change would make it easier to find someone to chair the Parks & Recreation Board when they understand that they do not have to automatically be a member of the Planning Commission as well.
Cm. Johnston, seconded by Cm. Flood, moved to suspend the rules and pass this ordinance through its second and third readings. The motion carried on a voice vote.
Cm. Flood, seconded by Cm. Day, moved to adopt Ordinance No. 559 amending the membership makeup of the Planning Commission.
Cm. Flood stated that he believes that this will be a good change and will help in obtaining members to the Park & Recreation Board as well.
Roll was called on the motion to adopt Ordinance No. 559. The motion carried unanimously.
(a) ACCEPTING MINUTES AND REPORTS FROM VARIOUS BOARDS AND COMMITTEES.
Cm. Day, seconded by Cwmn. Behrens, moved to accept the following minutes and reports: Electrical, Building, & Plumbing permit reports for January, 2000; the minutes of the Dwight Foster Public Library Board meeting held January 10, 2000; and the minutes of the Planning Commission meeting held February 8, 2000.
The motion carried on a voice vote.
(a) REVIEW AND APPROVE CHANGE ORDER NO. 2 FOR NORTH THIRD STREET PROJECT.
City Manager Wilmet stated that this was the last loose end to be taken care of for the North Third Street Project. He stated that while the overall project was completed ahead of schedule, additional hours were used because of longer hours worked by the contractor. This resulted in an additional 89 hours of inspection time that was used above the contract amount. The City Manager concluded that the final Change Order amount being submitted is $3,905. He also stated that he has reviewed the Change Order and finds the amount to be acceptable.
Cm. Flood, seconded by Cm. Johnston moved to approve Change Order No. 2 for North Third Street Project in the amount of $3,905. On call of the roll the motion carried unanimously.
(b) RECOMMENDATION FROM PLANNING COMMISSION TO APPROVE PRELIMINARY CERTIFIED SURVEY MAP CREATING FOUR NEW LOTS ON CUMMINGS LANE (EXTRA-TERRITORIAL).
City Manager Wilmet stated that this preliminary Certified Survey Map was recommended unanimously at Planning Commission.
Cm. Johnston, seconded by Cm. Day moved to approve the preliminary Certified Survey Map creating four new lots on Cummings Lane (extra-territorial). The motion carried on a voice vote.
(a) REVIEW AND APPROVE QUOTES FOR PURCHASE OF FIVE HYDRANTS AS BUDGETED.
City Manager Wilmet stated that within the year 2000 budget for the Water Utility there is $6,000 set aside for the purchase of five fire hydrants. Staff is recommending the purchase of these hydrants and valves from First Supply Madison at a unit price of $1,100. This would make the total cost $5,500.
Cwmn. Behrens, seconded by Cm. Day moved to accept the quote from First Supply Madison at a unit price of $1,100 for a total cost of $5,500 for five hydrants. The motion carried unanimously.
(b) REVIEW AND APPROVE QUOTES FOR COMPUTER HARDWARE FOR THE WATER UTILITY AS BUDGETED.
Utility Director Roger Sherman explained to the Council that $11,000 was budgeted in 1999 for computer hardware and software purchases for the Water Utility. However, of the $11,000--$5,500 was carried over to the year 2000 budget due to the fact that only a portion of the funds in 1999 were spent in bringing their operation into compatibility with Y2K issues.
Utility Director Sherman further stated that two quotes have been received for the computer hardware one from Milwaukee PC for $5,116.98 and a second quote from Computer Networks for $8,065.13. He stated that he is recommending the low quote from Milwaukee PC.
Cm. Day, seconded by Cwmn. Behrens moved to approve the quotes for computer hardware for the Water Utility as budgeted from Milwaukee PC in an amount of $5,116.98. On call of the roll, the motion carried unanimously.
(c) REVIEW AND APPROVE QUOTES FOR VARIABLE SPEED DRIVE UNIT FOR AEROBIC DIGESTER BLOWER AT WASTEWATER UTILITY AS BUDGETED.
Utility Director Sherman explained to the Council the purchase and installation of the variable frequency drives and that the 2000 utility budget contains $25,000 for their purchase. Staff received two quotes as follows:
L.W. Allen Inc. $22,921
Town & Country Electric $24,150
Staff is recommending the purchase and installation of the VFD from L. W. Allen Incorporated.
Cm. Day, seconded by Cm. Flood moved to approve the quote on the variable speed drill units for the Wastewater Utility from L.W. Allen at a cost of $22,921. On call of the roll, the motion carried unanimously.
(a) GRANTING OPERATOR LICENSES.
Following a report that the applications had been reviewed and approved for accuracy by the Police Department, upon the motion of Cm. Day, seconded by Cwmn. Behrens the following operator licenses were granted:
REGULAR: Karen L. Meyer
Matthew G. Bienfang
James C. Maclaurin
Jeffrey R. Woods
Catherine M. Castro
Ryan C. Boney
Michael M. Mueller
Tammy E. Kingston
Tamara L. Pursian
The motion carried on a voice vote.
(b) REQUEST FOR AUTHORIZATION TO CHARGE BACK UNCOLLECTED PERSONAL PROPERTY TAXES FROM 1998 TAX ROLL.
City Manager Wilmet stated the City has one outstanding 1998 delinquent personal property tax on its books which we feel is uncollectable. The property is John's Arcadia Lanes in the amount of $1,416.27. State Statutes allow charging back to each taxing jurisdiction their proportionate share of the uncollectable tax only between February 2nd and April 1st .
Cm. Flood, seconded by Cwmn. Behrens moved to authorize the charge back of the uncollected personal property taxes from 1998 in an amount of $1,416.27 from John's Arcadia Lanes. On call of the roll the motion carried unanimously.
(c) YEAR END REPORTS FROM FUNDS 4 THROUGH 13.
City Manager Wilmet walked the City Council through the final year end reports for 1999 for the following funds: Fund 4 Debt Service; Fund 5 TIF Debt of which he told the Council that fund is now eliminated as it was associated with our now closed TIF Districts; Fund 6 which are the Economic Development Grant Funds of which we now have a balance of $80,000 available for a loan to qualified businesses; Fund 9 the Capital Improvement Projects Fund for 1999. The City Manager did point out that over $100,000 in interest was made in this fund during 1999. Also, the City Manager pointed out that there was $400,000 in this fund to be used toward a fire station upgrade of which those plans were put on hold and not accomplished in 1999. The City Manager said that staff will be bringing a proposal forward to the Council in future weeks.
It was further pointed out that this fund also holds the funds for the new police department that is just getting underway in the year 2000 and that so far we have seen a savings of $25,000 of sales tax through the City's purchase of materials for this project.
The City Manager finished his report by reviewing Fund 10 the Industrial Development Property Fund; Fund 12 which is the South Business Park-TIF #6; and Fund 13 which is established for the newly approved Downtown TIF #7.
Cwmn. Behrens, seconded by Cm. Day moved to accept and file the year-end reports for Fund 4 through 13 for 1999. The motion carried on a voice vote.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS.
The following is a list of bills to be approved by the Council.
CITY/SEWER/WATER ACCOUNTS
AGA Gas Inc. Cylinder rent $ 233.75
A T & T Long distance charges 276.75
AWWA - Annual Conference Siglinsky - registration 495.00
AWWA - Dept. 0064 75 Uniform patches 154.25
Abel, Bob Carpentry Hardware for bifold door 372.80
Ace Hardware Supplies; 14 gal. pump vac 842.94
Aearo Safety Co. Plechaty - Safety glasses 141.00
Airway Sales Inc. 36 filters 115.14
American Public Works Assoc. Kramp, Kump, Woods, Bushcott membership 330.00
Ameritech P. D. phone 24.60
Amon, B.R. & Sons Inc. 19.05 tons blacktop 733.43
Aramark Uniform Services Inc. Services 1,067.51
Badger Paint Store Paint, supplies 110.35
Barth True Value, Inc. Supplies; gloves; propane 414.84
Bear Graphics, Inc. Election tally slips, covers 535.01
Bowman Distribution Fasteners; masonry bit 631.63
Business Health Services of WI Vaccine; consortium fee; physical 646.00
C& M Hydraulic Tool Supply Handle bar 25.00
CSWEA Inc. Christensen - seminar 150.00
Capital City International Inc. Truck parts 626.50
City of Fort Atkinson Postage; meals; cap for truck 25.42
Cloute, Robert Tree school - mileage 27.95
Como Photo of Watertown, Inc. Camera parts 102.45
Computer Networks Inc. 4-months internet service 48.00
Daily Jefferson Co. Union Publications 1,021.67
Diggers Hotline January service 75.98
Edgewater Supper Club Labor negotiations meal 69.34
Engineering News Record Subscription 74.00
Evans Industrial Comm. Inc. Fire radio contract fee 2,047.68
First Ayd Corporation First aid supplies 149.04
First Supply Connectors; bolts 419.50
Five Alarm & Safety Equip. O-rings; cover; boots; airmask carrying case 284.64
Fort Atkinson Memorial Health 1 blood alcohol test 20.80
Fort Atkinson Sentry Supplies 203.27
Fort Auto Supply Fire-oil dry; auto parts 299.88
Fort Car Wash 25 car wash coupons 150.00
Fox Valley Technical College Registration 60.00
Harker, Raymond G. Training meals, car allowance 72.00
Havill-Spoerl Ford Mercury #70 parts 193.95
Havill-Spoerl Motor Sales Ltd. Jeep - clean fuel system $ 79.95
Humphries Farm Turf Supply Metal detector 398.90
Inland Detroit Diesel Allison Repair generator 489.50
Intelli-Sys, Inc. Software updates 2,200.00
IOS Capital Library - copier rent 192.00
Jaeckel Bros. Labor, equipment rent 7,784.00
Jefferson Co. Circuit Court Transfer Munic. Ct. to Circuit Ct. 676.50
Jefferson Co. Land Inf. Office Updated plat maps 76.00
Jefferson Co. Register of Deeds Plat copies 3.00
Jefferson Co. Treasurer Jail assessments 1,003,171.30
Jimmy John's Subs 47.50
Jonas Office Products Office supplies; pouches 1,672.90
Kasel Industrial Plow bolt 44.09
CED/Lappin Credit Office Electrical supplies; exit light 419.30
Layne Christensen Co. Well pumps serviced 5,118.00
Luedtke Plumbing Install eye wash unit 608.30
M.A.T.C. District February tax settlement 299,341.97
Mark's Auto Squad 5 starter 219.91
Master Graphics Blueprint supplies 89.45
McMaster-Carr Supply Co. Pipe fittings 327.33
Mid-State East, Inc. Rent scaffolding 432.00
Miller/Bradford/Risberg, Inc. Mirror, pin, parts 662.05
Milwaukee PC Processor 730.00
Monroe Truck Equip., Inc. Chain 17.30
Municipal Environmental Group Membership dues 1,097.40
North Woods Superior Janitorial supplies 134.03
Northwestern Elevator Co. February contract 126.58
Opportunities, Inc. Envelopes; payroll env.; labels; forms 936.30
Oshkosh Office Systems Ink cartridges 402.00
Pagel, Jeanne Subpoena fee; mileage 11.20
Pavlik Brothers Install new chimney pipe 157.60
Plechaty, William Jan. 29 eye exam allowance 37.00
Postmaster Presort fee 100.00
Premier Bank Capital project principal 86,218.36
Radio Shack Scanner; adapters; batteries; cable 225.05
Ragan, Brad Inc. Tires 223.82
Reel, Michael 10 gal. shop vac 135.45
Rock River Coalition Membership dues 20.00
Ruud Lighting Co. Museum track lighting 975.20
SE-WBIA Unif. Dwelling Code 40.00
SE-WEIA Electrical Code 65.00
St. Joseph's Church Home/School 40 hrs. crossing guards 320.00
School Dist. of Fort Atkinson February tax settlement 2,411,716.79
Scotty's Power Plus Sickle mower; sharpen chainsaw 1,796.96
Sears Tools 1,088.45
Simonson Mobil Station Hose and nozzle 54.45
Simonson Oil Company 1401 gal. diesel fuel 1,612.55
Smith & Rogers Westrick ins. Jan. - Mar. 1,328.40
State of Wisconsin Penalty assessment 4,098.64
Stiles Environmental Inc. Edward St. site investigation 280.00
Superior Services Pickup; disposal; toter $ 40,178.87
Susie's Photography Photo ID - Anschutz 7.75
Towne Air Freight, Inc. Gear reducer freight 108.45
Tracy, Brian Tool totes 11.98
Traffic & Parking Control Co. Post caps; V-locs; wedges 591.10
United States Treasury Penalty for late Fed. Tax deposit 1,682.85
UW Extension Jefferson Office Wilmet - registration 25.00
UW Extension K. Smith - March 29 595.00
UW Madison J. Woods March 1 regist. 60.00
VWR Scientific Lab supplies 297.97
Visionary Systems Ltd. Firehouse software 560.00
Weyerstrauss, Lori Uniform allowance 118.99
Whitewater, City of Vibatory roller 4,650.00
WI Chapter FBI-NAA Gilbert - membership dues 55.00
WI City/County Mgnt. Assoc. Registration; dues 130.00
WI Dept. of Administration Publications; codes 99.00
WI Dept. of Justice 2 record checks 10.00
WI Dept. of Revenue State withholding tax 7,727.47
WI Dept. of Trans. BFS Madison Ave. engineering 70,858.45
WI Dept. of Transportation Unpaid parking citations 320.00
WI Dept. of Workforce Devel/UC Unemployment compensation 19.42
WI Electric Power Co. Electricity 28,961.08
WI Health Fund Monthly Union health ins. premiums 15,905.92
WI State Fire Chiefs Assoc. Dues 50.00
TOTAL CITY ACCOUNTS $ 3,938,397.07
TOTAL SEWER ACCOUNTS $ 66,018.63
TOTAL WATER ACCOUNTS $ 21,885.51
DEBT SERVICE
Premier Bank 1999 Capital project loan payments $ 309,633.66
T.I.F. #6 (Klement Business Park - Fund 12)
J.J.R. Inc. Planning Services $ 329.90
T.I.F. #7 (Downtown Dev. - Fund 13)
J.J.R. Inc. Planning Services $ 329.90
WATER - DEBT SERVICE
Citizens State Bank Capital project principal & interest $ 73,540.03
Cm. Johnston, seconded by Cwmn. Behrens moved to approve the bills in the amount of $3,938,397.07 for the City; $309,633.66 for the Debt Service Account; $329.90 for the Klement Business Park Fund; $329.90 for the Downtown Economic Development Fund; $66,018.63 for the Sewer Utility; $21,885.51 for the Water Utility; and $73,540.03 for the Water Debt Service Account as per Schedule L-70 on file in the office of the City Clerk and as audited and approved by the Finance Committee be allowed and orders be authorized drawn on the proper funds for their payment. On call of the roll the motion carried unanimously.
Cm. Flood, seconded by Cwmn. Behrens moved to adjourn the February 15, 2000 regular City of Fort Atkinson Council meeting at 8:42 p.m. The motion carried unanimously.
_________________________
CITY CLERK
APPROVED:
____________________________
PRESIDENT OF THE COUNCIL